Dance Studio Payment System (Tuition, Autopay, Billing)
A dance studio payment system takes tuition off your plate. Tuition autopay charges each family's saved card every month and emails a receipt, and a failed card retries and emails the parent for you. Card readers take payments at the front desk, and refunds go back to the card or onto the family's balance in a few clicks.
Revenue Overview
Recent Transactions
Why Studios Switch to Dance Studio Payment Software
You became a studio owner to teach dance, not to be a debt collector. Get out of the weeds of manual billing.
Compare our billing vs Jackrabbit Class →Failed Payments
Cards expire, limits are reached. Tracking them down manually takes hours. We automate the retry process so you recover revenue without the awkward texts.
Who Paid?
Tracking payments in a spreadsheet takes hours every month. Every charge, refund and credit lands on the family's account, and one report lists every family that owes you.
Awkward Conversations
"Did you get my check?" "Can I pay next week?" Automated rules and clear online portals remove the ambiguity and keep the relationship professional.
How Our Dance Studio Payment System Works
Family Saves a Card
Parents save a card when they buy a pass online, or you save it for them at the front desk. Bank debit is there when you turn it on.
Tuition Runs Automatically
Each month the saved card is charged on the family's billing date, and they get a receipt by email.
Funds Deposited
Stripe pays the money into your bank account, and every charge shows on the family's account and in your daily payments report.
Dance Studio Billing Software Features
Powerful features that keep your studio profitable.
Tuition Autopay
Set it once per family. Tuition charges the saved card every month, and parents get a receipt each time. Move a family's billing date when they ask.
One-Time Fees
Charge a student for a costume, competition fee or recital ticket at checkout, on a saved card or the card reader.
Refunds and Credits
Refund all or part of a payment to the card, or keep it on the family's balance as credit for next month.
Failed Payment Recovery
When a card fails, we automatically retry and email the parent. You don't have to be the bad guy chasing money.
Bank Debit
Turn it on and families can pay from a bank account through a secure link you email them.
Real-Time Reporting
See who owes what in the balances report, search by name, and export it to PDF for your accountant.
Already use QuickBooks? Great.
CRM Dance supports studio payment and account-balance workflows. Your accountant handles the accounting records. We can discuss reports and scope any QuickBooks integration around your current setup.
Card-present payments that just work
Stripe‑powered in‑person terminals. We ship, you plug in, and we test a payment together. No clunky integrations or manual entry.
Common Questions
Do you replace QuickBooks?
Can I do autopay tuition?
How do refunds and credits work?
Do parents see what they owe?
How hard is switching?
Comparing options?
Use the dance studio software comparison checklist.
See the criteria that matter most for billing, reconciliation, and onboarding.
Get paid on time, every time.
Automate your revenue collection with CRM Dance. We'll help you migrate your billing data so you don't miss a beat.
We'll set this up with you. Part of the Launch & Grow service.